Effective Date: 10 April 2026
At Kingston Smiles NY, your privacy is a top priority for us. This Privacy Policy outlines how we collect, use, and protect the personal information you provide when interacting with our dental practice through our website. Whether you’re a new visitor or a returning patient using our online appointment request forms, we are committed to protecting your data and maintaining complete transparency about your privacy rights.
By accessing or using our website, you acknowledge that you have read and agree to the practices described below.
1. Information We Collect
At Kingston Smiles NY, we collect two primary categories of information through our website: information you voluntarily provide and information we automatically collect when you interact with our site. This data helps us deliver responsive, secure, and patient-centered dental service while complying with applicable laws and professional standards.
A. Personal Information You Voluntarily Provide
When you fill out a form on our website, you may be asked to submit personal details so we can respond to your inquiry or schedule your appointment. This includes:
- Full name – so we can address you properly in our communications.
- Phone number – to follow up with appointment confirmations or respond to requests.
- Email address – used to send information related to your inquiry or appointment.
- Preferred appointment dates/times – optional details that help us offer flexible scheduling.
- Reason for inquiry or general comments – optional information you share to help us understand your needs or concerns.
Note: We do not request Social Security numbers, insurance policy numbers, credit card details, or protected health information(PHI) through these public-facing forms.
B. Information Collected Automatically (Non-Personal Data)
When you browse our website, we use tools like Google Analytics to collect technical information that helps us analyze user behavior and improve the site experience. This may include:
- IP address – to estimate your geographic location (e.g., city or region).
- Device information – including device type (mobile, desktop, tablet), screen size, and browser type.
- Operating systems – such as Windows, macOS, iOS, or Android.
- Referral source – such as whether you found our website via Google search, social media, or a referral link.
- Pages visited – including which sections of the site you viewed and how long you stayed.
- Click behavior – such as links clicked, forms submitted, and navigation flow.
- Date and time of visit – to assess traffic trends and performance during different periods.
- Bounce rate and session duration – to determine how engaging and effective our site content is.
Note: This data is aggregated and does not personally identify you. It is used strictly for internal performance tracking, website improvement, and marketing optimization.
2. How We Use Your Information
We use the information we collect to operate, improve, and personalize our dental practice website and services. Specifically, we may use your data to:
- Schedule and confirm dental appointments
- Respond to inquiries submitted via our contact or appointment forms
- Analyze website performance and user behavior through tools like Google Analytics
- Maintain the security, functionality, and integrity of our website
- Comply with legal, regulatory, and professional dental standards
We do not use patient-submitted information for marketing purposes unless explicitly permitted by you.
3. Use of Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance website functionality and gather analytical data about how users interact with our site. Cookies are small files that are placed on your device to help us understand traffic patterns, personalize content, and improve user navigation.
Examples of tools we may use include:
- Google Analytics to track website metrics and visitor behavior
- Google Tag Manager to manage the tracking code across the site
- Temporary cookies to improve loading speeds and session handling
You may choose to disable cookies through your browser settings, but doing so may limit some functionality of our website.
4. Sharing of Information
We value your trust and do not sell, rent, or trade your personal information to third parties. We may share data with:
- Website hosting and analytics service providers (e.g., Google)
- Regulatory or legal authorities, when required by law
- Internal staff involved in scheduling or follow-up communications
All third-party service providers are required to handle your data confidentially and securely.
5. HIPAA Compliance & Patient Data Protection
As a healthcare provider, Kingston Smiles NY adheres to the Health Insurance Portability and Accountability Act (HIPAA) where applicable. While our website is not a medical record portal, we maintain HIPAA-compliant data-handling practices across our clinical operations and digital communications.
We strongly advise patients to avoid submitting protected health information (PHI) or insurance details through general contact forms. If PHI must be transmitted, please call us directly or use a secure channel provided by our office.
6. Data Security Measures
We implement a range of administrative, technical, and physical safeguards to protect your data, including:
- SSL encryption to secure the transmission of data between your browser and our server
- Firewall and malware protection for website hosting
- Limited internal access to patient-submitted data
- Periodic updates and security checks on all website software
Despite these precautions, no method of online transmission is 100% secure. We encourage users to limit the amount of sensitive information submitted online.
7. Children’s Online Privacy
Our website is designed for adult use and is not directed at children under 13. We do not knowingly collect, use, or disclose personal information from minors without verifiable parental or guardian consent. If we become aware that we have collected such data, we will delete it promptly.
8. External Website Links
For user convenience, our website may include links to third-party websites, such as dental associations, health resources, or map locations. Please be aware that once you leave our site, Kingston Smiles NY is not responsible for the privacy practices, content, or data security of external websites. We encourage you to review their privacy policies separately.
9. Your Rights and Choices
You have rights regarding your personal information, including the right to:
- Please request a copy of the information we’ve collected
- Correct or update inaccurate data
- Ask us to delete your data, where appropriate
- Limit or opt out of non-essential data collection (such as cookies)
To exercise any of these rights, please get in touch with us using the information provided below.
10. Policy Updates and Revisions
We may revise this Privacy Policy periodically to reflect changes in regulations, technology, or our practice operations. Updates will be posted on this page with the revised “Effective Date.” Your continued use of our website after these changes are made indicates your acceptance of them.
We recommend reviewing this policy periodically to stay informed of how your data is protected.
11. Contact Us
If you have questions or concerns about this Privacy Policy or how we handle your personal information, please reach out to us:
Kingston Smiles NY
đź“Ť 1105 Locust St, Kingston, NY 12401
📞 Phone: +1 845‑336‑5855
đź“© Visit us (Find our Location)
We are happy to assist you in understanding your privacy rights and how we work to protect them.